Collections are groups of related pages in a shareable index. It allows users to discover pages for easy self-servicing.
💡Note
Pages and collections
Only pages that kick off a workflow can be added to a collection. These pages have a static URL and can be accessed at any time.
Pages in a draft or test stories cannot be added to collections as they are only available as you work on them.
A page can be added to many collections. For example, a page that lets users submit feedback can be discovered from both internal and external collections.
To view all collections in your team, use the tenant dropdown:
Who can view a collection
Collections can be viewed by anyone with the link. It does not affect who can view individual pages.
You can change individual pages' visibilities in their page settings. Learn more in “Distribution and access control”.
Managing collections from the story diagram
You can manage collections by selecting a page from the diagram, then navigating to the Collections section on the right panel. Here, you can add or remove the selected page from your collections.
You can also view the collection or copy its link for easy sharing from this section.
Editing a collection
The collection editor can be found from the story diagram, your team's home, or the collection itself. It is a separate page that allows you to change the emoji, rename a collection, add, reorder, and remove pages in a collection.
Collection name & emoji
Your collection should have a unique name. It forms the URL so others can find it. For example, “Ask engineering” will be accessible at https://tenant.tines.com/collections/ask_engineering.
You can change a collection's name or emoji by clicking on them in the collection editor.
Be cautious: changing the name may affect bookmarks.
Adding and removing pages
To set up a new collection with existing pages, use the toolbar at the bottom of the collection editor. If you change your mind, use the page's dropdown to remove it.
Changing a page emoji
Pages optionally have an emoji that is displayed in collections or case actions. If a page isn't behind change control, you'll be able to change it from the collection editor.
Reordering pages in a collection
Drag a page to reorder it in the collection editor.